The monthly meeting of the
Watab Town Board was called to order at
by Chair Craig Gondeck. Other board members present were Supervisor Brad
McIntosh, Supervisor Lloyd Erdmann, Clerk Pat Spence, and Treasurer Eileen
Saldana. Other residents/visitors present were: Lloyd Hammerel, Carol J.
Schmitt, Rosie Johnson, Rick Schaefer, Douglas J. Boser, Bradley Vaillancourt,
Earl Harden, Walter Jansen, George Mastey, Taunya Molski, Ed Kacures, Robert A
Behrendt, Jane Behrendt, Marilyn C. Popp, Peter Kedrowski, Michelle Johnson,
Sam Harms, and Geno Beniek. Following the Pledge of Allegiance to the Flag the
following additions were made to the agenda:approval of May 3 Board of Equalization minutes, Fire Call report, website
use report, and a complaint on the Jarnot project.
Supervisor Erdmann made a motion
to approve the minutes of the May 2 regular board meeting, May 3 Board of
Equalization meeting, and special meetings of May 8 and May 23. The motion was
seconded by Supervisor McIntosh and passed.
The Treasurer reported the
May financial report with a cash balance of $419,701.24. On a motion by
Supervisor McIntosh and second by Supervisor Erdmann, the report was approved.
The balance does not include investments.
Expansion of storage business by Bob & Jane
Behrendt: They would like to expand the county-approved storage facilities
on their property on Frost Road as planned in 1999. They want to phase in the expansion plan
over 15 years and will build as demand exists. One more driveway will be
needed onto Frost
Bob provided documentation of approval to fill from the Department of the
Army. The storage units will be in an association and may by rented or
purchased. As they develop the next phases, there will be a holding pond
installed. The next phase will be adjacent to the railroad tracks. Lloyd
has looked at the driveway location and it is a good place; he feels it is
well planned and he moved that the township give its approval. Craig also
has reviewed the site and seconded the motion on the condition that the
Sauk Rapids Fire Marshall approves the roads. Lloyd asked how much roadway
will be built now. They will build the road through the wetland now and
provide for a turnaround at Lloyd’s request. Bob will contact Jason
Fleming, Sauk Rapids Fire Department for review. The motion passed. Craig
will take copy of the approval to the county commissioner meeting when
this issue is taken up. Ron Hommerding asked if more than one acre will be
disturbed. Bob will check on MPCA guidelines for stormwater runoff on the
Request to place water line for Cove in Jasmine
Loop right-of-way by Rick Schaefer: They would like to run the main water line
from Lee Hanson’s development to the Cove project through the Jasmine Loop
ditch. Supervisor McIntost asked what Rick would do if someone else wanted
to hook up to it, and Rick responded that this is a main line and cannot
be accessed. He will not disturb the road. Rick showed the town board a plan.
and stated that the Cove will pay for legal fees to have the township
attorney draw up an agreement and determine the legality of running the
line. Supervisor Gondeck and Rick Schaefer will meet with our attorney.
Supervisor Erdmann wants a bond for $25,000 to guarantee the ditches are
restored. Consideration of final approval will be on the agenda for next
month’s board meeting.
Doug Boser, 7135 5th Ave NE, brought pictures of a semi truck parked on the
wrong side of Fifth Avenue. Construction is underway at Lake Andrew Plat,
and he stated that construction safety is not being observed. There needs
to be signage to warn people. Supervisor McIntosh said that he will talk
with Scott Jarnot and asked that an addition be made to the developer
agreement that safety precautions are taken. He added that the sheriff
should be called if there is a vehicle parked on the wrong side of the
road. All agreed that there should be safety signs. Craig will notify the
general contractor that one of his contractors was parking on the wrong
side of the road.Supervisor Erdman
said he also received a citizen complaint that there is a dust problem.
Marilyn C. Popp was present and spoke about the high level of the dust. Brian
Erdmann is doing the dirt work. Supervisor Gondeck will talk to them about
common courtesy and communicating with the neighbors. Another solution is
wetting the area.
Following review of all the
bills, authorization to pay the bills and withdraw the necessary funds was
passed on a motion by Supervisor Erdmann and second by Supervisor Gondeck.
During review of the bills, Supervisor Erdmann asked the audience if they had
any recommendations on roads to overlay this summer. There was no response. The
Clerk stated there had been a written request from Sanbur Trail residents for
The board considered a fuel adjustment for
snowplowing, which was requested by George Mastey. On advice from our
attorney, the board stated that there cannot be an adjustment, because
there was not a fuel surcharge in the contract. Craig will get a written
statement of this advice from the attorney and provide it to Mr. Mastey.
Supervisor Erdmann was asked last month to write
a description of his definition of community sewer treatment since BentonCounty was talking about dropping the requirement for community sewer
treatment in plats for five or more homes. His definition is: A central sewer system is a sewage collection and treatment system
in which all sewage from the lots within the proposed plat is conveyed to
one central location within the plat. The treatment system is designed and
built in such a way as to treat the wastewater to the standards set by the
Minnesota Pollution Control Agency at the time the preliminary plat is
presented to the town board for approval. Mr. Harms spoke in
opposition to the township getting involved with regulating community
sewer. Rick Schaefer said you need to consider the size of the lots.
Supervisor Erdmann proposes that an ordinance be developed where the homeowners
association within the plat would be responsible for the maintenance of
the system. The Clerk recommended inviting a resource speaker to talk to
the board about a process for water preservation in the township.
Supervisor Gondeck moved to table the issue until next month.
Resolution 2006-3: Plat Policy is not complete
until we receive the drawings of the road specifications from Bob Erickson.
Town Hall Building Approval:Ron Hommerding showed the board a
revised plan for a 3,150 square foot town hall with 10 voting booths, a small
office for a conference room; one large office with copy machine and file
space, meeting space for 120 people, and a storage room for equipment. The
hall is designed for expansion and has steel siding with brick trim. The surveying
of the property will be done next week. The Chair called a special meeting
on June 20th at to finalize the plans. The Clerk asked to have the voting booths
in the meeting space rather than the lobby. Supervisor Erdmann asked to
have the windows on the south side of the building facing the trees rather
than the road. Doug Boser suggested insulated concrete for energy
conservation. He was encouraged to come to the June 20th
meeting and to bring other contractors who reside in the township.
A new Snowplowing Contract was considered. The
Chair asked the board how it would like to request bids. Supervisor
Erdmann suggested that we request quotes on snowplowing by the hour, and
that the salt/sand mixture that the contractor purchases and stores at his
location be paid for as it is put on the road. Supervisor Gondeck repeated
that the contractor needs to purchase the salt/sand mix and charge the
township as it is applied to relieve the township of pollution liability.
Supervisor Gondeck said that there are other contractors who want to bid
for the job and he wants them to have a chance to bid. Supervisor McIntosh
also felt that to be fair we need to be open to other bids adding that
George Mastey has done a great job. The board decided to ask for quotes
rather than bids so they don’t have to take the lowest bid. The clerk
asked what criteria the board would like to consider for awarding the
contract and that these should be stated in the document. The board
determined these criteria: past experience, dependability, ease of dealing
with people, list of adequate equipment, response time, damage experience,
insurance listed in contract, and other contracts that they hold. The
board discussed what would constitute uncontrollable circumstances. After
considerable discussion, Supervisor McIntosh moved that this be tabled
until the June 20th meeting. Supervisor Erdmann recommended
that the language on liquidated damages be removed. The board also will allow
for a change order for fuel increases. Ron Hommerding recommended a
liquidated damages charge and a bonus. He suggested the board could write
time-extension change orders if there were good reasons for a delay in
service. He felt the board should write a performance contract and have
our attorney look at it. Supervisor Erdmann seconded the motion to table
and this will be added to the June 20th agenda.
Park Department update and consideration of
Resolution 2006-8: Supervisor McIntosh moved to table this until next
month; motion was seconded by Supervisor Gondeck. Supervisor Erdmann asked
if we could pass the resolution with the addition that we intend to start
collecting the $600 park dedication fee to be used in the plats where the
fee is generated and for interconnecting trailways. Supervisor McIntosh withdrew
his motion and Supervisor Gondeck withdrew the second. Supervisor Erdmann
moved to adopt the Resolution 2006-8 with the addition stated above and
that 25% of the fee, when a cash fee is collected, would be given to BentonCounty for the county parks. If no fee is collected, there would be no
payment to the county. Supervisor McIntosh seconded the motion and
Resolution 2006-8 was adopted. The Clerk will prepare the revised document
for the Chair to present to BentonCounty.
Ordinance #3: Emergency Services Ordinance was
passed to bring to a public hearing on July 11th at on motion by Supervisor Craig Gondeck and
second by Supervisor McIntosh.
Summer road work: Saldana Excavating will do road
patching. Supervisor Erdmann suggested that Sanbur Trail be sealcoated.
Geno Beniek, resident of Sanbur Trail, stated that it is a historic trail and
it is cracking up. Residents would like the cracks repaired and a sealcoat
completed. Supervisor Erdmann moved that the Chair get quotes on it. Supervisor
McIntosh also asked the Chair to get quotes on 5th Avenue repairs, the pothole by Twin Pines, Saldana Road, etc. The Chair will advise those giving quotes
to follow MNDOT specifications for a granite chip overlay.
The Weed tour is June 27th at . The Chair will represent the township.
Rice Fire Board report: The Chair reported on
the May 8th meeting called by Mayor Nancy Anderson regarding
our request for an audit.The Rice
Fire Chief reported at that meeting that there is a fourth fund for the
fire department called the Secretary/Treasurer’s Fund; this fund is not a
legally authorized or reported fund. It was not audited as part of the
City audit. Two Rice firemen were present at the meeting and said, “We’re
not doing anything wrong. We’ve had this slush fund for fifty years and
everyone knows about it. We raise the money for it.” When Craig said that
the Mayor and City Clerk were not aware of the fund at the May 8th
meeting, one of the firemen said, “The Mayor is lying.” The Chair stated
that he did not believe they were aware of the fund and assured the
firemen that we have no problem with the work of the firemen, but we do
have issues with the budget process and the 12% contract increase for 2006,
without following the stipulations called for in our contract. The Clerk
was asked to draft a letter to Mark Kerr, State Auditor’s Office, updating
him on our communications with Rice and the audit request.
The Clerk reported that she spoke with Bob
Pazdernik and he believes that he has one year left on his contract. Both
his contract and the proposal from Traci Balder include the 2007
assessment year. Consideration of a new Assessor Contract tabled until
next month and the Chair will look into it.
Other items of business were tabled until the
July 11th meeting.