Minutes of Watab Town Board Meeting

August 5, 2008



The regular monthly meeting of the Watab Town Board was called to order at 7pm on Tuesday, August 5, 2008 by Chair Craig Gondeck. All board members were present including the Chair, Supervisors Lloyd Erdmann and Ed Kacures Jr., Treasurer Eileen Saldana and Clerk Pat Spence. Audience members present were Maureen Graber, Bob Erickson, Wally Jansen, Jim and Hazel Durkin, Roger Johnson, Mark Hanson, Jeff Hanson, Perna Roers, George & Taunya Mastey, Sandra and Allen Saldana, Brian Erdmann, Jason Chapman, and Duane Popp. The Chair led all in the Pledge to the Flag and then dedicated the meeting in memory of a Watab infant who died during the past week. He extended sympathy to the family. The agenda was approved as printed through a motion by Chair Gondeck and second by Supervisor Erdmann. The motion passed. The minutes of the July meeting were approved on a motion by Supervisor Gondeck and second by Supervisor Erdmann. The Treasurer reported a cash balance of $131,847.47. A motion was made by Supervisor Erdmann and seconded by Supervisor Kacures to approve the Treasurerís Report.


Citizenís Issues:Hazel Durkin and Perna Roers appeared before the board with complaints about their neighbor across the street having machinery running all times of day and night. She stated that he is running a bobcat, yelling and that there is a large increase in traffic with semiís and trailers. She expressed concern about small children in the neighborhood, equipment blocking the road, and parking on private property. She said has called the police repeatedly and they have come out and not done anything to change the situation. Supervisor Erdmann thanked her for bringing it to the attention of the board. Benton County has referred it to the township; they say it is a township issue. Supervisor Gondeck said that he has talked with Benton County Department of Development. The man was given a permit to live in the upstairs of his garage. The county attorney says that the neighbors need to keep a log on the business. Supervisor Gondeck has gone to the business owner two times and has not found him home. He will keep a daily log on what is happening.Supervisor Erdmann asked how the individual could have built a new structure without a variance. This will be researched and Supervisor Gondeck will be in contact with the neighbors. Supervisor Kacures recommended that the Assessor review the property. There were no other citizen issues for the board.


Chair Gondeck was thanked by the Board Members for looking into new chair for the board table. Supervisor Erdmann made the motion, seconded by Supervisor Kacures, authorizing the purchase of five new chairs. Motion passed.


Resolution 2008-4: Requesting that the Commissioner of the Department of Commerce Add the Town of Watab to the Fire Loss Escrow account: Supervisor Erdmann made a motion, seconded by Supervisor Gondeck authorizing approval of the resolution and authorizing the chair to sign it. Motion passed. Maureen Graber asked that the resolutions be placed on the web site. The Clerk will send the Resolution to the Commissioner of Commerce.


Supervisor Gondeck asked the supervisors to review a map of the town roads. Supervisor Erdmann found a correction; Mustang Maps will print the new road maps for the township. This is important for snowplowing.




Bob Erickson talked about the two road projects:

1.       Crack seal:Cost is about $4,000 per mile. He and John Bogart recommend doing this in the late fall for the greatest benefit. Bob talked about the issues of size of cracks to fill. All agreed that a decision would need to be made on what size cracks would be filled. Supervisor Erdmann recommended that crack sealing bids be sought for work this fall and seal coating next spring. Supervisor Erdmann proposed a pre-bid meeting at the hall with the contractors to go out and walk the road and determine criteria for cracking.He recommends charging per foot. Supervisor Kacures asked if the county or state has criteria for the size of cracks to rout. Very few rout because of the cost. The board wishes to remove the routing from the bid package. The board wants the criteria reviewed. Supervisor Erdmann moved that a pre-bid meeting, including a walking tour of a road section, be scheduled for all interested contractors who have an interest in crack sealing town roads. Supervisor Kacures recommended that the contractors be asked what they would recommend for a cost basis for the work. This would be discussed at the pre-bid meeting. The meeting will be held on August 26 at 10am. The ad should say that we will do a minimum of $50,000 of crack filling on town roads late fall.

2.       Bob Erickson also wrote up a specification about road edge repairs. It is something that can be added to the road ordinance in the future.


Monthly bills were presented and a motion was made by Supervisor Erdmann and seconded by Supervisor Kacures to pay all the bills except the Supervisor bills. Motion passed.


Watab Clean up Day is September 13 from 8am to 2pm at Rockwood Estates. It is paid for through a SCORE Grant, which covers 75% of the cost. Last year we had 163 participants. Chair Gondeck encouraged everyone to participate.


Township Short Course training was held by the Minnesota Association of Townships in mid July.Clerk Pat Spence went to head election training; Town Clerks are responsible for overseeing all elections. Supervisor Kacures attended the mock township meeting and the training to be certified for the local board of review. This is important for our township to continue as a local board of review. Supervisor Gondeck also got recertified for board of review.


The board discussed the proposed ordinance on town road right of ways. Supervisor Kacures suggest several language changes and additions. Supervisor Gondeck made a motion to approve the resolution with the proposed changes, subject to review by the town attorney. A hearing will be held on the proposed ordinance at the September board meeting.


Clerk Spence summarized the recommendations from the town attorney on the house abatement process. The board will ask our attorney to approve the process and send the letter that was recommended. The motion was made by Supervisor Gondeck and seconded by Supervisor Erdmann. Motion passed.


Clerk Spence asked for authorization to send out requests for reimbursement to entities that owe money to the township. Supervisor Gondeck made the motion, seconded by Supervisor Erdmann authorizing the Clerk to send the letters. Supervisor Kacures added that the reimbursement from Mr. Zeiglmeier should be on the list. Motion passed.


Clerk Spence distributed a handout that summarized the responses from those bidding on the new two-year snowplowing contract. Bids were received from J & J Turf Sales, Burski Excavating, Rice Contracting and Development, Marson Contractors, and MTD Excavating. Bids ranged from $34,900 to $48,197.50. The board asked several questions of the two low bidders: Jason Chapman of J & J Turf Sales and Jeff Hanson of Marson Contractors. Supervisor Erdmann made a motion that the township enter into a two year contract with Jason Chapman from J & J Turf Sales at an annual cost of $34,900. Supervisor Kacures seconded the motion.Motion passed. A citizen asked that Shoestring Loop not be missed in future plowing. The Chair will meet with Jason Chapman for signing of the contract.


The Clerk reviewed the monthly correspondence, and the Chair reviewed the past monthís Citizen Complaints. He informed the audience that the building inspector has issued only $801,000 of building permits to date; last year at this time they totaled $3.8 million. Allen Saldana was asked to do road patching of potholes on Saldana Road and to pick up tar chunks in the ditch on Shoestring Loop.


The meeting was closed to discuss Attorney-Client privileged information through a motion by Supervisor Kacures and second by Supervisor Erdmann. The motion passed and the meeting was closed.


The regular meeting of the board was adjourned.


††††††††††††††††††††††††††††††† Respectfully submitted by Clerk Pat Spence