The special meeting of the Watab Town Board was called to
After the Pledge of Allegiance, Supervisor Gondeck explained
that the purpose of the meeting is to discuss the township snowplowing. He
turned the meeting over to
Supervisor McIntosh thinks we did a fair quote process when the snowplow contract was signed. The contract was awarded based on the township requirements and the cost per hour of plowing. The agreement is basically an open book.
Bob gave the supervisors copies of two different sample resolutions to define snowplow policy. The supervisors also had a copy of the policy that went with the original quotes, which is part of the plowing contract.
A discussion ensued with the supervisors and the participants about snowplowing options. This included a discussion about the hourly rate charged per piece of equipment. Is it better to pay the contractor by the hour or should we have a bidding process for a flat amount paid for the entire winter season? The township would rather have the hourly rate for plowing and sanding to ensure good quality.
Another option is to include whether the township should designate what type of equipment to use. We need qualified people to plow the snow. If there is a certain area to plow, there should be one person to call to make the determination. Ray Thompson has a problem with someone having to call out the snow plowers. Someone needs to make that decision. If that person is George Mastey, he must have some guidance. Supervisor McIntosh stated the contract says it is determined by the contractor.
There was also a discussion of good snow plow techniques. Many present had some experience snowplowing. These points are summarized below:
Supervisor McIntosh read from the contract regarding priority roads. The township laid out which roads must be plowed first in the contract. There is no limit on what equipment the contractor uses. The township is charged for the salt and sand when he uses it on the road.
Mr. Hammerel requests that Ivy Place to be considered a priority one road as they have necessary 6 a.m. medical treatments in St. Cloud three days per week.
The township can cancel the snowplow contract with 30 days notice. We are not sure which month the contract will expire. The quotes were based on equipment and experience. The township used to buy the salt in advance; we no longer buy it in advance. We pay the contractor $500 per year to store the salt. Supervisor McIntosh wanted to know the salt to sand ratio. Supervisor Erdmann thought it was 15% to 20% salt to sand.
Supervisor McIntosh discussed what he thinks about 3” of snow triggers a plowing event. We could compare the times from the weather report when we received 3” of snow to the bills. Sandy Rajkowski noted there were several times the contractor plowed when there was not a 3” snow fall. They have asked him not to sand and salt their road.
Supervisor McIntosh stated we are going to tell the contractor we are going to be a lot more watchful over how much he plows. Supervisor Erdmann stated that we need to see when the roads are being plowed and give the contractor more guidance as to when he should plow. There was much discussion about how much snow fell and when he plows.
Ed Kacures stated the main issue is we are all concerned about the total costs. Supervisor Gondeck thinks that we should not have to baby sit the snow plow contractor. We do not baby sit the road consultant and we do not baby sit the building inspector. Ed Kacures stated the supervisors are the watch dogs. They are the elected officials and they are responsible to keep the costs low. The additional amounts that were voted on for the road fund at the annual meeting of $25,000 will all go to snow plowing if we don’t get a handle on the costs.
Ed Kacures suggested the contractor write down on the bill whether it was an ice event or a snow event.
There was a discussion as to how many tons of salt and sand can be hauled in a truck. 13.5 ton in a truck was the best guess.
The contractor’s bill was reviewed from the month of
December 2006 and compared to the snow and ice weather report from
Supervisor McIntosh made a motion to move
Respectfully submitted by Maureen Graber, Deputy Clerk